Mardi’s Memos
Notes from our office manager

All committee and organization heads need to submit their completed and written reports into the office by February 1st for publication in the church annual report. Please include any changes in your programs and any special events coming up for 2007. One or two small paragraphs is all that will be needed.

The annual meeting has been postponed from January 28th to February 11th. On February 11th there will only be one service at 9 am. The meeting and a brunch will be held after church.

Please consider signing up to do refreshments for the Coffee Hour after the 10 am service. If you have any questions, please see Lucy Gowan.

The Altar Guild has posted the sign-up poster for donations and special requests for flowers for the altar. Please see Barbara Lyon if you have any questions.

The Parish Snow Retreat will be January 26-28th. Please see Jose Gonzalez for details.

If you would like to represent St. Philip’s interest in choosing a new Bishop for the Diocese of El Camino Real, please consider running to become a Delegate for Convention. Please see Pastor Mary for details.

             Mardi Jensen,
             Office Manager

Check Reimbursement Request Procedure

Starting this year a new procedure for check reimbursement requests will be in place.  All check reimbursement requests must have a receipt if you are being reimbursed for materials and supplies you purchased, and the check request form filled out before a check can be issued to you.  Any loose receipts turned in without the check reimbursement form filled out will not be accepted. Please follow these steps:

1. Fill out the check reimbursement request form.  The forms are found in the purple envelope marked Check Requests on the front office desk. Please print all your information as sometimes it is difficult for me to read cursive.

2. Be sure to indicate what you are being reimbursed for.  If you are being reimbursed for a service rendered (ex: Accompanist, guest clergy, etc.) be sure that it is indicated on the form.

3. Attach your receipt to the form.  If the receipt has multiple items on it, circle the items you need to be reimbursed for.  Your receipt must be attached to the reimbursement request form.

4. Put your completed form in the wall slot next to Mardi’s desk marked “Mardi’s box”.

5. Please allow two weeks to receive your check.  This allows the office time to have the request approved by the treasurer, to cut the check, and have the check signed. Every effort is made to have the check done within a week, but due to volunteer schedules, it may take longer.

If you have any questions or concerns please call the office.

Office Manager to Take Sabbatical

Special thanks to Mardi Jensen for her steadfast work as St. Philip’s Church Office Manager. Mardi is taking a “Leave of Absence” beginning February 5, 2007, while she attends to family concerns. We will continue to pray for her and her family. Meanwhile, we ask your patience with our church office as we work through this transition. 

             Gratefully,
             Pastor Mary