Check Reimbursement Request Procedure

Starting this year a new procedure for check reimbursement requests will be in place.  All check reimbursement requests must have a receipt if you are being reimbursed for materials and supplies you purchased, and the check request form filled out before a check can be issued to you.  Any loose receipts turned in without the check reimbursement form filled out will not be accepted. Please follow these steps:

1. Fill out the check reimbursement request form.  The forms are found in the purple envelope marked Check Requests on the front office desk. Please print all your information as sometimes it is difficult for me to read cursive.

2. Be sure to indicate what you are being reimbursed for.  If you are being reimbursed for a service rendered (ex: Accompanist, guest clergy, etc.) be sure that it is indicated on the form.

3. Attach your receipt to the form.  If the receipt has multiple items on it, circle the items you need to be reimbursed for.  Your receipt must be attached to the reimbursement request form.

4. Put your completed form in the wall slot between the desk and the door to Mary’s office.

5. Please allow two weeks to receive your check.  This allows time to have the request approved by the treasurer, to cut the check, and to have the check signed. Every effort is made to have the check done within a week, but due to volunteer schedules, it may take longer.

If you have any questions or concerns please call the office.

January 16, 2007 Bishop’s Committee Meeting Summary
By: David Sanguinetti, St. Philip’s Church Clerk

Treasurer’s Report

As was conveyed by Bill DeRouchey at the Annual Meeting, this last year started off financially questionable and ended with optimistic hope for the future.  Last year’s budget finished with $10,000 remaining on the books which will be carried over to 2007’s shortfall of $9,400 and resulting in a balanced projected budget of $120,500.  This includes for the first time in over a year, our Fair Share contribution and catch up to the diocese.

The upstairs rental property will be separated in next year’s budget in order to keep the nonprofit status of the church separate.  As such, services like the janitorial service will have separate budget and accounting categories.  In addition the BC is looking for a church member to oversee janitorial services in general to make them more cost affective.

Vicar’s Report

The BC will be performing Rev. Mary’s first 6-month interim performance review this March.  Until a new office manager is hired, Karin Clift will manage computer-related office tasks, while Carter Potts handles telephone contacts from the congregation and the public.

Volunteer Report

The church has been very fortunate to have Don Roth offer his physical service for maintenance and repair items that arise.  As such the BC is interested in a volunteer who would be willing to oversee the church kitchen and a volunteer with experience with legal documents in order to track the application for parish status by St. Philip’s.

A Message from Your Bishop’s Committee

Daylight Savings Time is Sunday, March 11.  Set your clocks ahead one hour at midnight on Saturday, March 10.